You need completed timesheets, work orders and incident reports on time. You constantly remind your field supervisors that you need all of the receipts from his team’s stops at the local nursery.

Yet, your field supervisors forget or they claim they lost them. You wish that there was an app that would allow your crew leaders to easily upload all necessary paperwork electronically. You’d also like to be able to text your crews throughout the day to see how different projects are coming along.

Additionally, you know that your crews would be more productive, accurate and satisfied in their jobs if their work site information was right on a mobile device in their hands.

In this article, you will learn how landscaping paperwork can be eliminated with landscaping business software. And you’ll also discover how it will make you and your crews more productive throughout the workday.

The Problem of Landscaping Paperwork

Your crews resist paperwork—they’d rather be working on the job site than having to fill out timesheets, work orders, equipment maintenance documents, and incident reports. Meanwhile, accounting and other departments are frustrated because they’re waiting on late or missing paperwork.

You know that your crew leaders want their paperwork responsibilities more streamlined. You’re also frustrated because you need to chase down your crew leaders to get paperwork that is often missing, torn, dirty and barely legible.

Your field supervisors also neglect getting essential paperwork into you. For example, a  crew leader forgot to write up that truck’s repair report. Additionally, instead of writing down actual hours worked at the site, a crew waited until they get back to the office to clock out.

Sometimes, crew leaders will just round up or guess the amount of materials used at a work site. Also, they’re frustrated, in return, because they’re not notified in time about changes in work orders.

You want to organize your crews, stay on budget, and have the right materials, trucks and other equipment available to get these projects done on time and on budget.

The Solution

Landscaping business software helps streamline all of the paperwork and duties your crews need to manage. Here are 21 ways that landscaping business software will reduce paperwork for your crews:

1. The landscaping business software has an app that your crew leaders can put on their mobile devices. When they plug data into the app, such as work orders and hours worked, it’s immediately uploaded to the software back at the office. You get all of the job site information that you need in real time.
2. There will be no more paper timesheets. Your crews will now electronically upload the exact hours they worked at each job site through the software’s app on their mobile devices. And the right employees get paid for the work that they do each day.
3. Overtime is easily tracked and uploaded for your crews using the electronic timesheet. Your field workers also won’t need to argue with accounting on missed overtime pay.
4. Crew leaders won’t need to guess or round up any numbers related to each project. They will now have all of that information readily available to them. Plus, they’ll be able to record in real time each day the materials they used on the work site instead of trying to recall it later. The app installed on their mobile device will allow them to easily separate indirect from direct labor, to distinguish time on the site versus travel and loading time spent.
5. Your crews will no longer need to make extra stops to the big box store or a nursery on the way to their job sites because the landscaping work order software will keep track of all the supplies and organize it for them to prepare for their jobs.
6. When sales adds or changes a work order to an account, it’ll now be on the landscaping work order software. Your crews will be able to see all work orders from their mobile devices in real time.
7. Supervisors will give you accurate works in progress reports, materials to date for each project, and any safety incident reports. They can put that information in the software while they’re still at the job site. You won’t need to try to make out anybody’s handwriting or try to read through dirty paperwork.
8. Your crew leaders will have all of the feedback, resources, and communication in real time with this landscape operations software. They won’t have to call you as many times with questions that the work order should be able to answer.
9. Your supervisors will know how many budgeted hours each project should take—so they can organize their field workers’ work week.
10. Your crew leaders will know all of the laborers assigned to the job because it’s right on their app.
11. Your crews will now have gate codes, diagrams, photos, site maps and any other special notes for the project right on their apps. They no longer have to keep track of this information on paper. 
12. You’ll instantly know who is on the job site in real time. As soon as they begin their work on the property, the software will update to record it is currently in progress.
13. Your equipment’s maintenance records, gas receipts and repair reports are now on the landscape operations software—making it easier for you to track when your vehicles and equipment need to be serviced.
14. You’ll know what pieces of equipment each crew needs to get the job done.
15. Your crew leaders will be able to send you a service request for any equipment problems while on the job. If there is an equipment breakdown on the field, you’ll be notified from your crew leader right away. It eliminates phone calls and messages because he can directly text you using the app.

How Landscaping Operations Software Revolutionizes Your Field Supervisor’s Job

Your crew leaders will be relieved when they don’t have to juggle multiple pieces of landscaping paperwork anymore. Your supervisors can now focus on what they do best—creating and maintaining beautiful landscapes.

Many of the distractions and inefficiencies can be eliminated by implementing landscape business software. There will be less miscommunication and your company will be more profitable because of it.

If you think it’s time to make the transition from antiquated paper forms and multiple spreadsheets or programs, then check out Include Software’s Asset and it’s mobile app for your team’s mobile devices, iCREWtek. Learn more about landscaping business software by requesting a free demo or call us at 800-475-0311.

Watch this Video to Learn How Asset Can Make Operating a Landscape Business More Simple and Profitable

Images courtesy of Level Green Landscaping